Reposted from ArtSentry

The Sentry Digest- July 2025

Rethinking Your Museum’s Security?
Ask These 5 Questions Before You Upgrade or Optimize.
If you’re preparing to invest in a new security system—or reassessing the one already in place—don’t start with the latest tech specs or vendor quotes. Start with the right questions.

Strategic questioning helps you identify real needs, unify your team, and ensure that every decision aligns with your museum’s mission, financial goals, and visitor experience. Before you commit to upgrades or changes, take time to reflect on these five critical areas:

Are our security staff deployed efficiently to avoid unnecessary staffing costs?

Security personnel often represent one of the largest recurring costs in a museum’s safety budget. But are those resources being used wisely? It’s essential to examine where your team is stationed—not just based on habit but based on where their presence has the greatest impact. Smart deployment can reduce excessive staffing costs, improve response times, and make the most of your investment in personnel.

Where in our current setup do we lack coverage or encounter blind spots in high-traffic areas?

Galleries, entrances, and event spaces experience the most activity—and often hold the most valuable or vulnerable pieces. Yet they can also be prone to overlooked blind spots. Conduct a thorough assessment of these areas to uncover any surveillance gaps. Identifying and addressing weak links in your monitoring system can prevent avoidable security breaches and reduce risk to the collection.

How does our approach to security impact visitor engagement?

The best security systems blend seamlessly into the background. While some visitors may appreciate a visible security presence, others may feel uneasy or targeted. Consider how your approach shapes the visitor experience: are your measures supportive and reassuring, or do they feel intrusive? Technologies like discreet sensors and thoughtful guard placement can maintain protection without sacrificing visitors’ comfort.

What soft costs are associated with our security strategy?

Not all costs show up on a balance sheet. Hidden impacts—such as staff burnout from repeated incidents, administrative burdens from managing minor breaches, or damage to your public image after a negative event—can take a serious toll. Factoring in these “soft costs” provides a fuller picture of your current system’s performance and may help justify investments in smarter, more sustainable solutions.

Need help navigating your next upgrade? Our guide has 25 essential questions to consider.

Whether you’re refining your existing system or preparing for a full-scale change, asking the right questions first will lead to better outcomes. You’ll not only protect your collections more effectively—you’ll also strengthen stakeholder trust, streamline costs, and enhance the overall visitor experience.

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